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Event Management Resources

INTRODUCTION

In conjunction with Cycling Australia, Cycling Victoria, and other State Associations, Cycling Queensland are introducing a more effective way to produce Event Management Plans (EMP). The objectives of an EMP and introduction of this online process are as follows:

  • Assist Event Organisers to deliver a well-prepared, safe, legally/financially sound and ultimately successful event.
  • Ensure that the risk management standards for the category of event are addressed. 
  • Provide all relevant authorities (Police, Road Authority, Local Council) with a detailed, and consistent event plan that covers their requirements.
  • Provide Cycling Queensland with a document that meets our Sanctioning requirements.
  • Create a consistent approach to the creation of EMP's throughout Queensland.

An online event management system has been developed to help Affiliated Clubs and Private Promoters with their planning of events, and to provide a consistent way in which plans are created.

Conducting events is one of the core activities of Cycling Queensland and our clubs. CQ has recognised the increasing demands on event organisers imposed by authorities in response to changing regulations and requirements. It also remains aware of the resources and limitations of clubs (as event organisers) in meeting extensive event demands. As a result, the sport is determined to take a leadership role in addressing risk management in a way that instills confidence in authorities whilst at the same time assists clubs conduct their events in an efficient and effective manner.

Throughout 2016 it will be recommended that all events utilise the Cycling Australia online Event Management Program, and Cycling Queensland will be working with Clubs and Promoters towards it being mandatory for all events in 2017.

SANCTIONING AN EVENT

Cycling Queensland develops a State Calendar of open events each year including, state, national and international events. All events in Queensland must be sanctioned in order for them to be covered by insurance and for licensed riders to be allowed to compete in them. 

CQ sends out an Expression of Interest (EOI) twice a year, one for road events and one for track events. As part of this process Clubs and Promoters are required to submit a Sanction Application Form which will be assessed by CQ and our relevant racing committees. 

Failure to submit the required form for the event removes any insurance that you would get as a sanctioned event. Furthermore riders who compete in non-sanctioned events risk losing their membership. 

EVENT CATEGORIES

The categorisation of all Cycling Australia sanctioned events is important to ensuring the implementation of consistent risk management practices across the organisations events. 

The category ranking determines the nature of the event and the appropriate operational standards that need to be applied. It promotes consistent event delivery across the country and provides the foundation for a National Ranking System in the future.

Cycling Australia National Events Categories

EVENT PLANNING TOOL

Online Event Management Program

How to Videos - Online Event Management Program

RISK MANAGEMENT

Risk management is a critical part of any event sanctioned by Queensland.  The risk management processed developed by Cycling Australia is recognition that risk management is an integral part of good management practice. CQ is committed to establishing an organisational culture ensuring that risk management is embedded in CQ activities and business operations.

National Risk Register

The National Risk Register is a documentation of the risks associated with all levels of events, their severity and the treatment actions to be taken. The Risk Register is a valuable resource for ensuring that risk treatment strategies and plans are incorporated into event management practices. It can be utilized by event organisers as an event planning checklist and as a guide to developing event specific Risk Management Plans. It is a reference for administrators and officials when reviewing event policies and procedures. The Risk Register will require a process of continual review and updating in response to new issues that are identified or may arise.

Download Risk Register

Risk Management Criteria

OTHER RESOURCES